INFORMATION TECHNOLOGY & COMMUNICATION

 T A S K - 2

What is Managing information within and outside the organization?

It is to be able to transmit information, data, among all those who make up the company, through technologies that help facilitate the effectiveness, productivity of work, that referring to what happens inside the organization, if we talk about outside, it refers to the use of technologies as a media for the proper transmission of such information.

What is the importance of it?

With this, bosses, managers and the workforce can work together, sharing reliable information with simple and fast methods, both inside and outside of the company, giving to understand that the great ecosystem of business is connected, providing more productivity thanks to the management of new technologies, at the same time, managing information outside means how to deal with the new media, manage corporate news and control public company crisis.

What are the new technologies that companies have to manage for communications purposes?

·         E-mail

·         Internet

·         Voicemail

·         Groupware

·         CD – ROM

·         Data bases

·         Teleconferences

·         Videoconferences

·         Electronic Meetings  

·         Faxes

·         Laptops computers

·         Electronic Spreadsheets

·         Word processing programs

·         Cloud Computing

·         Wireless Conference Rooms

·         Credit Card Reader App

·         Timesheet Systems

·         Robotic Process

Automation

·         Finance and Accounting App

·         Rapid Prototyping

·         Telexes

·         Graphic Design Principles  

·         Social Media

·         Cellular Telephones 

 

Describe the role of technological discoveries throughout history.

Those discoveries that occurred over time happened because the needs of people were evolving, new ways of doing things were needed, more effective, faster, easier to manipulate, new methods... for that reason the process of evolution in the technological area was taking place. In the same way, new inventions marked what was good to practice and what was not, eliminating expensive and unpredictable ways, instead we prefer facilitating the growth and exchange of information technologies.

What is the importance of technologies in the globalized business world?

Because the globalized world is constantly changing and you must act fast, technologies bring help and support to business fields, it can bring excellent productivity, information exchange, easy research, even in saving time, money and effort, and as a consequence you can send and receive more information.

 

Describe the use of the technologies in the communication field.

With them, we can act in an easier way, we can collaborate in time using different devices, apps, we are able to access to relevant and need information from a wide range of sources, at the same time that we can send messages and files in a class project, saving time, effort…

Even we can exchange information from a different computer at home or some other location. Communication involves: participating in discussing groups to get answers to questions and benefit from the information generated by a group or information services which contain data about general news, financial markets, sports, travel, etc.

What are the Do’s and Don’ts of Electronic Communication?

Do´s	Don´ts
Ø  Send messages on electronic systems that are related to the right place at the right time.   Ø  Be conscientious in checking and responding to electronic messages. Ø  Be responsible for the content of the message. Ø  Read all the words you have used before sending it. Ø  Organize information carefully.	Ø  Use them inappropriately. Ø  Do not flood the system with “junk email” Ø  Omit important information. Ø  Send confidential information. Ø  Avoid detailed data.

 

How have the Information & communication technologies changed the structure of business organizations?

Thanks to the changes brought about by the evolution of technology, businesses have changed in aspects such as: greater freedom and fewer restrictions, resulting in a more updated, modern and vanguard company. Where all workers are able to contribute with their activities and teamwork even if they do not share geographical space, because due to technologies such as video conferencing, it is possible to work from the most convenient space for each one. 

 

What are the legal and Ethical implications of the use of technologies? Explain them in detail. 

·         Computer technology has potential to exalt or debase the people who uses it.

For many of us, or for the new generations living in a globalized, interdependent world, the digital era is an everyday thing, so many can become addicted to its use, affecting their mental and physical health and even, instead of helping, it can affect our communication skills with society and our ability to be self-sufficient.   On the other and if we focus on issues related to privacy and accessibility, property rights and accuracy, these are very important because they guarantee the freedom of a human being, and have even helped us to increase economic prosperity, security, social resilience and environmental protection. We must not forget that humans were the first computers, so the basis of everything is society, taking care of it, ensures continuous innovation and the emergence of new technology that is increasingly humanistic and careful with social, legal aspects that are intended to provide a better quality of life, not only in monetary terms.

·         It is our responsibility to ensure that information it handles are used to enhance dignity and mankind.